Bluegem Version 4.3 will be rolled from mid-January to mid-February 2019.
Each client that we update will be given a date the update will occur. The process is Bluegem backs up your site, applies the update, smoke tests and then advises you the update has been completed.
Clients are requested to advise all users of the changes and to consult with the Bluegem Support team if any issues arise as soon as possible. Bluegem takes special care to ensure any specific client requirements are considered during the update.
The focus for this release was on improving the overall user experience, expanding the API library and improving the system’s security.
This release note provides details on the areas in the TMS that have significant changes, improvements, new features and technical updates.
A brief description of each feature and improvement is provided under each feature heading. Additional information will be available in the Manuals shortly after the release.
Each client will be advised of their update date prior to the release through a Resolve ticket.
Is updated on a regularly with the latest BETA build. You may use this site to practice using the new features and functionality prior to incorporating them into your processes and procedures.
Please contact support for the latest credentials.
Below lists the new features and most significant changes included in this release
We replaced the old ODBC writeback MYOB feature with a set of new export files suitable for importing into MYOB. The MYOB manual is available in the Online User Manuals now.
Read the MYOB manual here
Bluegem’s API is a work in progress, every day we are expanding our API library.
Clients with the API module can benefit from the below new API methods:
Password requirements have been updated to meet the 2018 security recommendations from several guidelines including ASCS, OWASP, ICO NIST and Microsoft. The changes we have implemented include:
NOTE: Clients using the API may need to update their Password validation checks in their log in and registration forms.
Admin will have the ability to login as a Member (student, trainer, company) without the need to physically log out and then login as the Member with their username and password.
The front end was designed with user experience and mobile compatibility in mind. It is built using Bluegem's own API and bootstrap technology, the components wrap and resize when viewed on a mobile device and the menu collapses to a hamburger icon.
Your organisation logo will be applied in place of the Bluegem logo pictured. The banner will be a solid colour to match your branding, if you’d prefer a banner please send a high-resolution image through and we will apply for you. Any changes after the initial branding may incur a cost. If you would like full control of the CSS and branding and have the IT skills to do so, you can purchase the Custom CSS module, giving you full control of the CSS.
Learn about managing the homepage content here
The front-end enrolment process has been completely redesigned to improve the user experience with a focus on mobile compatibility. The course/program enquiries now link to the contact page rather than an enquiry form.
Categories have been upgraded and now drive the find a course process. You can assign a colour and icon for the front of the category box, and provide a description to appear on the flip-side.
Learn about Categories here
The ability to request company membership has been excluded from the new front-end and the register as an individual process is now a single page form rather than a tabular form.
Along with a new course browsing experience and enrolment process, the home page of the TMS has been redesigned using mobile friendly technology.
Learn about Social Media Icons here
LMS Lite has been redesigned to improve the student’s experience. Some clients will already have the BETA version in their site.
We have updated the Online Courses grid in Members portal so that it is mobile responsive
The online courses grid takes up the full screen width, it auto resizes to fit the screen. We have also increased the line height so it’s easier to launch and used font awesome icons rather than jpg images for the padlocks to improve performance.
When trainees are enrolled into an online course, their expiry date is calculated based on the module or course’s number of days.
When a student surpasses the number of days without passing they are set to expired.
Previously, admin could only reset the days when the student still has a few days left, it has been updated so that the option to reset days can be used even after the student’s days have expired.
This gives them back all the days based on today’s date (the reset date).
The profile pictures were previously assigned by uploading an image to the student’s assignments folder, then editing the trainee's profile and selecting the image from the drop-down menu. This process has been streamlined. Now there is an Upload button to simply upload the image directly and assign it.
Standard line items are created for goods and services you deliver, these can then be added to invoices by selecting them from a drop-down menu.
Line items can be given a default price, which can be changed once added to the invoice if required.
Account numbers can be added to invoice line items, these are used in MYOB exports or for internal record keeping.
Read about MYOB and Account numbers here
Previously, for every enrolment, regardless of the course cost, an invoice would be generated. The new logic is no invoice will be created for any course with a $0 value.
Admin can create an invoice manually if required under the enrolment’s invoice and payments tab if one doesn't yet exist.
The purchase order number was only ever seen when making a payment with the type ‘purchase order’ selected. After it had been entered on this screen, it couldn’t be found again. We’ve updated this behaviour, so the purchase order is stored as the payment reference number.
When the payment type is purchase order the payment reference field is called ‘purchase order’.
The Victorian State training authority has introduced a few changes for 2019 reporting. We have implemented the below:
Field label change for RAPT - TRS is now WAAMS. Increase the field characters to 10.
Single name question updated to match wording in USI registry
The wording has been updated in the Personal Details page:
And in the new registration form:
When marking by individual, you can use the Bulk Action button to update multiple course, unit or assessment results for an individual student.
These are features that existed in previous versions of Bluegem that have been upgraded
Can now be designed in the report builder
The attendance sheet is printed from the course schedules page, when filtering by stage schedule, the button to print the stage schedule attendance list appears.
When you click the button, it generates a report. Previously, this report could not be edited. We have made both the course and stage schedules attendance sheets editable under the template editor > training record reports.
The generated attendance sheet/roll call now includes enrolments marked as accepted and completed
Previously, the attendance print-out didn’t include enrolments with an ‘accepted’ or ‘completed’ status, it only considered approved enrolments. It has been updated to show enrolments with these statuses.
The styling on the resource categories page hadn’t been applied - this has been updated.
Previously, when replying to a student’s enquiry, there was no successful message confirming your email had been sent. We have added validations to show errors, warnings and successful messages accordingly.
Removed warning messages in edit schedule if there are no enrolments
‘Warning - there are people enrolled in this schedule, making changes might impact the existing enrolments’. This showed up even when there were no enrolments causing confusion. This now only shows when there are approved enrolments.
The program description editor includes all the formatting options like the other text editors throughout the system.
Previously, only one schedule per course could be selected per enrolment during the short course enrolment process. We have removed this limitation and now multiple schedules per course can be added to the one enrolment.
The enrolment date field is now editable. The enrolment date is used as the default unit activity start date for planned schedule enrolments, it is also used to calculate expiry dates.
Previously this was an export to TXT option in the bulk actions drop down, it’s been replaced with a more user-friendly CSV option.
This filter has been added to make it easier to view an individual’s activities when there are many trainers in the system.
The user manual has been updated with information on admin access and what is controlled by each setting. Clicking the help icon takes you to the page in the user manual with this information.
Query has been optimised to load the enrolments and filter more efficiently. This decreases load time significantly when the page holds many records.
Track session log outs – record the page, referrer and message when a user is logged out
Introducing Font Awesome to drop down menus to improve performance, rendering and maintenance - in a transition phase so there is a little inconsistency right now. The following features/pages have been updated with font awesome icons:
Menu items are now in bold when hovered (main menu)
Have a background when hovered with 40% opacity of button colour.
Elearning administration page, and Active holidays grids in Timetable settings have been upgraded for mobile responsiveness.
These options are now available in the grid menu. Right click on grid header to see the grid menu. The page size will now also be saved when clicking save grid settings
The way documents appear in the student Library has been updated
There will be a folder created per course the student is enrolled in, and all other documents shared with the student will appear under an 'Other Documents' Folder rather than a 'Files' list.
The below bugs have been addressed:
Our release notes do not detail every little change. We have only listed the fixes and improvements that are significant. Many more small fixes and changes are included in this release, such as button repositioning and rewording - not big enough to deserve a place in this note. If you have any queries or concerns or didn’t see mention of a fix or improvement you are expecting, please contact our support team.
 If you have a UAT site this will be updated first and will need to be reviewed/accepted before your live site receives the update.